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Q: What is the estimated processing time?Ī: The processing time is dependent on the volume of letters received, whether the letter is accepted/rejected, and the additional impact of including existing entities who are renewing or updating their registrations. If rejected, the letter will include the reason for rejection and instructions to resolve the issue. The email will contain information about whether the letter is accepted or rejected. Q: How will entities be notified once their letter is accepted or rejected?Ī: The entity administrator will receive an email after the review is completed. (Since there is no email confirmation of receipt, your clients may indeed want to send it return receipt requested, just so that they can be confident that their letter was received.) Entities may send the letter using certified mail to get the return receipt or use an express mail service if they wish to track the physical receipt of the letter. Q: Should entities mail their letter via Certified Mail, Return Receipt Requested?Ī: Incoming letters are handled in the order received. An email is sent once the letter is processed (an FSD ticket is created when the letter has been reviewed). Once the letter is received, it is opened and sent forward for processing. Q: Should entities expect an email or a letter that confirms receipt?Ī: There is no email to confirm receipt of the letter. Sam entity administrator notarized letter template code#Q: When should the notarized letter be sent – simultaneously with electronic submittal or after CAGE code is received?Ī: Entities can submit at any time – they do not need to wait to clear CAGE. Regarding the submission of notarized letters : ![]() A graphic with this information is also available ( click here to view graphic). CLICK HERE for a spreadsheet with each state’s requirements. The type of stamp or seal required on notarized documents varies from state to state. Double check the DUNS Number for accuracy against your SAM registration. Include all nine digits of your DUNS Number. Your letter must indicate one or the other. The template directs you to select one of two choices for who can administer your account, either self administration confirmation or third party agent designation.
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